How to Make an Effective Presentation

How to Make an Effective Presentation

Successful people don't do great things; they only do small things in a great way

Art of Presentation

>> Is like selling

>> Lot of preparation goes into it

UNDERLYING FACTS

>> Slides are tools for aid

>> Supportive function

>> Never use it as crutches

Preparatory Stages

>> Pre Presentation

>> On Stage

>> Post-Presentation

PRE-PRESENTATION

Getting Started

>> Use of Computer/Laptop, LCD Projector, OHP, Black/White Board.

>> Familiarization with presentation tools E.g. MS- Power point & gadgets >> Concept (Subject Knowledge)

>> Slide Preparation

Subject Knowledge

>> Prepare the presentation matter from a text book, internet or other sources

>> Search for examples

>> Read and re-read the matter

>> Take down notes in a legible handwriting or type it

>> Quote source of data in the slide wherever necessary

Slide Preparation

Focus on:  

>> >> Number of Slides Time Content in the slide (Not to be overcrowded) Of the slide layout Colour Scheme Font Type Font Size Effects (Sound, Transition etc.) {distraction} Text & Pictures {distraction}

Before getting on to stage

 >> >>

Preparation of Script (Individual- Group)

Rehearse (Time Factor & Modifications)

Check spellings & grammar

Back-up of slides Attire Frame of Mind Seriousness (Desktop Pictures)

Arrangement of Equipments Punctuality

ON STAGE

Confidence without humility is arrogance. Humility is the foundation of all virtues. It is a sign of greatness. Sincere humility attracts but false humility detracts.

Key Areas

Presentation Skills  

>> >> >>

Command over the subject

Doubts Handling Empathy & Firmness in voice Speed & Alacrity Capability to maintain discipline

Voice level & Audibility Quality of Handwriting

Proper use of black/white/green board

General presence on the stage Thoroughness & depth of preparation

Personality Skills  

>> >>

Impressiveness of Persona

Positive & Outgoing Body Language

Positive & Strong eye-contact

Proper sartorial sense

Total professionalism in approach

No-nonsense attitude

Absence of disturbing habits(chewing gum, supari etc.)

Capability to frame ideas and thoughts immediately

Truthfulness reflected on face (no beating around the bush)

POST PRESENTATION

>> Query Handling

>> Thanking the Audience

>> Winding Up

SHARPEN YOUR AXE Jo John, a woodcutter, worked for a company for five years but never got a raise. The company hired Bill and within a year he got a raise. This caused resentment in John and he went to his boss to talk about it. The boss said, "You are still cutting the same number of trees you were cutting five years ago. We are a result-oriented company and would be happy to give you a raise if your productivity goes up." John went back, started hitting harder and putting in longer hours but he still wasn't able to cut more trees. He went back to his boss and told him his dilemma. The boss told John to go talk to Bill. "Maybe there is something Bill knows that you and l don't." John asked Bill how he managed to cut more trees. Bill answered, "After every tree l cut, l take a break for two minutes and sharpen my axe. When was the last time you sharpened your axe?" This question hit home like a bullet and John got his answer.

(Source: You Can Win by Shiv Khera)

Start by doing what is necessary, then what is possible, and suddenly you are doing the impossible.

 --St. Francis of Assisi

THANK YOU